Copyright and permissions

The Licence to Publish and Permission for publishing the photographs

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EXAMPLE-AGREEMENT-AND-LICENCE-CONCERNING-THE-PUBLICATION-english – This is an example of a correctly filled licence.


EXAMPLE-authors-checklist-with-photograph-permission – This is an example of a correctly filled author’s checklist and photograph permission.

Author’s checklist and Photograph permission
This document contains basic information about affiliations of the authors, data about obtaining grants for the research described and sums up illustrations in the paper. The second part of the document is a Photograph permission that must be signed by the OWNER OF THE COPYRIGHTS of the photographs you used. If it is you – you sign it. If it is not – you have to ask the person who took the pictures to sign this document. Without photographs author’s signature you CANNOT LEGALLY PUBLISH PHOTOGRAPHS.

Licence to publish

We decided to make our publishing policy as ‘author-friendly’ as possible. This means that we will not ask you to pass all the copyrights onto the Academy of Fine Arts in Warsaw. Instead, we will ask you to sign a nonexclusive Licence to Publish. You will retain all the copyrights, including the right to publish your paper elsewhere. In case your paper is not selected for publication the Licence will automatically terminate.

Make sure that by intending to submit a paper for publication you are not violating copyrights of your supervisors, academic unit or employer. If your paper describes work conducted as part of your conservation course, academic thesis or professional duties, we will need written permission to publish it from the relevant party. We will require this together with your abstract submission. Please read the Licence carefully as it describes various cases when you might need additional permissions.

Copyrights violations

If your research paper is based on work you conducted while studying for your degree, you might need additional permissions from your scientific unit. Different rules may apply to research or conservation work carried out during classes and different to your Bachelor’s or Master’s dissertation. Speak to your supervisors, because you might share copyrights to your research with them. We are unable to create a universal permission template because the way academic units solve this issue varies. Don’t forget about the images – you might need separate permission, even if you were the one taking photographs (in some cases they might become automatically included in your academic unit’s archive).

Ghostwriting – it is a type of fraud occurring when a person who wrote a paper or conducted research (either as part of a team of individually) is not mentioned as one of the authors. As a result the credit is given to someone else rather than the genuine author. It can be a result of a deliberate act e.g. when a corrupted researcher commissions a paper with a ghostwriter. The situation may get more blurry when it happens unintendedly, for example when the author forgets to include someone who contributed to their work, e.g. team partners or a supervisor. Another case is when the participation of other co-authors is mistakenly judged as insignificant.

Guest-authorship – it can be defined as giving credit to someone who did not contribute to research by citing them as a co-author. Again, keep in mind that your supervisor or your dissertation advisor (promoter) may legally hold part of the copyrights, no matter how you estimate their participation in the research. You might be obligated to mention them as co-authors .